TOWN OF MILFORD

JOB DISCRIPTION

ADMINISTRATIVE ASSISTANT

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ADMINISTRATIVE ASSISTANT TO THE BOARD OS SELECTMEN

SERVES AS:

* Administrative Assistant to the Selectmen

* Oversees the Treasurer, Tax Collector, General Assistance Administrator, Health Officer,Town Clerk, and Registrar of Voters.

* Liaison between the Department Heads and Board of Selectmen.

GENERAL RESPONSIBILITIES:

* Advises the Board in hiring of staff.  Evaluates and directs the Town's staff.

* Carries out the directives of the Board when instructed by a majority vote.

*Attends meeting of the Board of Selectmen, post agendas, and provides supporting information.

* Oversees the Treasurer and Tax Collector and directs office staff in performing duties.

* Attends meetings and events on behalf of the Town.

* Processes and responds to citizen complaints.

* Develops and implements policies and procedures on behalf of the Board.

* Supervises the job performance of all employees, departments, and independent contractors.

* Organizes and prepares for Town Meeting and Special Town Meetings, including drafting budgets for the Budget Committee,  oversees the Warrants and printing of the Town Report.

* Maintains liaison with the general public, local, State, and Federal agencies.

* Seeks grant monies and other revenue sources.

* Maintains the Town Office in a neat and orderly fashion, arranging for proper maintenance of the buildings, grounds, and machinery.

* Maintains a list of job descriptions for Town Officials.

* Assist patrons with registrations, various fees and licenses, inquiries, and all other requests.

* Processes monthly, quarterly, and yearly reports.

* Performs related duties as needed/requested to assure smooth operation of the Town Office.

GENERAL REQUIREMENTS:

* Graduation from high school and supplemented by experience in Municipal Government, or a   degree in public administration or related field.

* Thorough knowledge of municipal management, municipal government programs, community problems, and decision-making processes.

* Thorough knowledge of municipal finance management and accounting procedures,   budgeting and investments.

* Working knowledge of principles of personnel administration.

* Ability to communicate effectively orally and in writing, including research capability and reporting ability.

* Ability to maintain positive internal relations and to direct, supervise, and motivate staff.

* Ability to organize and use time effectively, and to be creative and analytical.

* Ability to listen to and accept criticism; must possess conflict resolution skills and public relations skills.

* Ability to obtain required certification (i.e. Treasurer, Tax Collector)

* Education or experience in a municipal setting.

* Knowledge of tax assessing, collection, and lien process.

* Knowledge of the Bureau of Motor Vehicle and Inland Fisheries & Wildlife procedures.

* Knowledge and understanding of the State statutes relating to the duties and responsibilities  of town and city clerks.

* Ability to run the Town's prescribed computerized TRIO financial software.

* Ability to deal courteously with the public, and to establish and maintain effective working  relations with other employees and the public.

* Thorough knowledge of modern office procedures, practices, and equipment.

SALARY IS BASED ON EXPERIENCE.