TOWN OF MILFORD
JOB DISCRIPTION
ADMINISTRATIVE ASSISTANT
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ADMINISTRATIVE ASSISTANT TO THE BOARD OS SELECTMEN
SERVES AS:
* Administrative Assistant to the Selectmen
* Oversees the Treasurer, Tax Collector, General Assistance Administrator, Health Officer,Town Clerk, and Registrar of Voters.
* Liaison between the Department Heads and Board of Selectmen.
GENERAL RESPONSIBILITIES:
* Advises the Board in hiring of staff. Evaluates and directs the Town's staff.
* Carries out the directives of the Board when instructed by a majority vote.
*Attends meeting of the Board of Selectmen, post agendas, and provides supporting information.
* Oversees the Treasurer and Tax Collector and directs office staff in performing duties.
* Attends meetings and events on behalf of the Town.
* Processes and responds to citizen complaints.
* Develops and implements policies and procedures on behalf of the Board.
* Supervises the job performance of all employees, departments, and independent contractors.
* Organizes and prepares for Town Meeting and Special Town Meetings, including drafting budgets for the Budget Committee, oversees the Warrants and printing of the Town Report.
* Maintains liaison with the general public, local, State, and Federal agencies.
* Seeks grant monies and other revenue sources.
* Maintains the Town Office in a neat and orderly fashion, arranging for proper maintenance of the buildings, grounds, and machinery.
* Maintains a list of job descriptions for Town Officials.
* Assist patrons with registrations, various fees and licenses, inquiries, and all other requests.
* Processes monthly, quarterly, and yearly reports.
* Performs related duties as needed/requested to assure smooth operation of the Town Office.
GENERAL REQUIREMENTS:
* Graduation from high school and supplemented by experience in Municipal Government, or a degree in public administration or related field.
* Thorough knowledge of municipal management, municipal government programs, community problems, and decision-making processes.
* Thorough knowledge of municipal finance management and accounting procedures, budgeting and investments.
* Working knowledge of principles of personnel administration.
* Ability to communicate effectively orally and in writing, including research capability and reporting ability.
* Ability to maintain positive internal relations and to direct, supervise, and motivate staff.
* Ability to organize and use time effectively, and to be creative and analytical.
* Ability to listen to and accept criticism; must possess conflict resolution skills and public relations skills.
* Ability to obtain required certification (i.e. Treasurer, Tax Collector)
* Education or experience in a municipal setting.
* Knowledge of tax assessing, collection, and lien process.
* Knowledge of the Bureau of Motor Vehicle and Inland Fisheries & Wildlife procedures.
* Knowledge and understanding of the State statutes relating to the duties and responsibilities of town and city clerks.
* Ability to run the Town's prescribed computerized TRIO financial software.
* Ability to deal courteously with the public, and to establish and maintain effective working relations with other employees and the public.
* Thorough knowledge of modern office procedures, practices, and equipment.
SALARY IS BASED ON EXPERIENCE.
